Office 365 – SkyDrive Pro Improvements

skydriveproSkyDrive Pro allows you to store your files and share them easily with co-workers and access them from your mobile devices. Your files are safely kept in the cloud with SharePoint Online or on your company’s SharePoint Server 2013 servers, depending on what your company has set up.

SkyDrive Pro lets you:

  • Store and organize your private documents and other files in a secure location in the cloud or on your company’s SharePoint servers.
  • Share files and folders with other people in your organization and give them permission to review or edit the content.
  • Synchronize files and folders in your SkyDrive Pro and other SharePoint libraries with your computer or mobile devices, so you can access your content offline.

SkyDrive Pro Improvements

  • Now each user gets 25 GB of SkyDrive Pro storage space (earlier it was 7 GB).
  • SkyDrive Pro storage can now be increased beyond the default 25 GB-up to 50 GB & 100 GB.
  • New Shared with Me view allows you to find documents others have shared with you.

SharePoint Online Improvements

  • File upload limit in SharePoint Online to 2 GB/file
  • Default recycle bin retention to 90 days (earlier it was 30 days)

UPDATED 09/09/2013  –  SharePoint Online improvements have been documented here

Deprecated Features in SharePoint 2013

In the world of software development, "deprecated" refers to functions or elements that are in the process of being replaced by newer ones.While a deprecated software feature remains in the software its use may raise warning messages recommending alternative practices; deprecated status may also indicate that feature will be removed in the future. Features are deprecated rather than immediately removed to provide backward compatibility and give programmers time to bring affected code into compliance with the new standard. The following features in SharePoint 2010 Products that have been deprecated or removed from SharePoint 2013. Deprecated features are included in SharePoint 2013 for compatibility with previous product versions. These features will be removed in the next major release of SharePoint Products.

Feature Description Reason
Visual Upgrade The visual upgrade feature in SharePoint Server 2010 is not available in SharePoint 2013. The visual upgrade feature is replaced with deferred site collection upgrade. The site collection upgrade process is not reversible. The deferred site collection upgrade is a more comprehensive upgrade process than visual upgrade.
Document Workspace site template When you create a site in SharePoint 2013, the Document Workspace site template is not available. The scenario of collaborating on a document is now provided by the Team Site site template.
Personalization Site site template When you create a site in SharePoint 2013, the Personalization Site site template is not available. The Personalization Site site template was not a widely used site template.
Meeting Workspace site templates When you create a site in SharePoint 2013, all five of the Meeting Workspace site templates are not available. This includes the
Basic Meeting Workspace Blank Meeting Workspace Decision Meeting Workspace Social Meeting Workspace Multipage Meeting Workspace.
SharePoint 2013 and Office 2013 provide other features that support meetings and collaboration. For example, you can use Lync to conduct live meetings, OneNote to take notes during meetings, and a SharePoint team site or My Site to store shared meeting notes.
Group Work site template When you create a site in SharePoint 2013, the Group Work site template is not available. The Group Work site template was not a widely used site template.
Visio Process Repository site template When you create a site in SharePoint 2013, the Visio Process Repository site template is not available. The Visio Process Repository site template was not a widely used site template.
Unghosting and customizing CSS files The following methods will be removed from the next major release of SharePoint
The methods are outdated and are no longer needed
Imaging Web service The Imaging Web service provides functionality for creating and managing picture libraries. The Imaging Web service will be removed from the next major release of SharePoint. The Imaging Web service is included and supported in SharePoint 2013. The Imaging Web service is not widely used. The only client application for the Imaging Web service, Office Picture Manager, is no longer included with SharePoint 2013.
Excel Services — Can’t edit workbooks in the browser that have external data connections Workbooks with external data connections that use Windows authentication cannot be refreshed in the browser. Instead, you are prompted to open the workbook in the Excel client program. This is a design limitation in SharePoint 2013.
Web Analytics Web Analytics in SharePoint Server 2010 has been discontinued and is not available in SharePoint 2013. Analytics processing for SharePoint 2013 is now a component of the Search service. A new analytics system was required for SharePoint 2013 that included improvements in scalability and performance, and that had an infrastructure that encompasses SharePoint Online.
Organization Profiles The Organization Profiles feature is deprecated in SharePoint Server 2013. Organization Profiles contain detailed information about an organization such as teams, divisions, and other information that describes the organization’s hierarchy. SharePoint features related to identities continue to evolve around the core concepts of users and groups, and SharePoint will not be investing further in OrgID.
Search capabilities The search capabilities of SharePoint Foundation 2013 have changed, and are now based on the same search implementation as SharePoint Server. This provides many improvements, but also means that the search configuration is very different. Alignment of basic capabilities between SharePoint Server and SharePoint Foundation.

For a complete list please visit the following links Changes from SharePoint 2010 to SharePoint 2013 Discontinued features and modified functionality in Microsoft SharePoint 2013

Yammer App for SharePoint

If your organization has a Yammer network, you can use the Yammer App for SharePoint to add a Yammer feed to your SharePoint site. That way people can post, reply, and like Yammer conversations right inside of team and project websites.
The Yammer App for SharePoint allows you to add a real-time social layer to your SharePoint environment. You can engage in team and company-wide conversations, collaborate around files and projects, and become more productive by using Yammer and SharePoint together. This will help you make collaboration a more social, mobile, and engaging experience.
Moreover, The Yammer App for SharePoint is free. You just need to add the app to your SharePoint.
Get the app here
Setup the app Yammer App for SharePoint: Add a Yammer feed to a SharePoint page

August 2013 CU for SharePoint 2013 released

The SharePoint product group released the August 2013 Cumulative Update for the SharePoint 2013 product family. For further details: Note: All Updates for SharePoint 2013 require March 2013 PU for SharePoint 2013 to be installed first.

Information Rights Management in the Cloud

Information Rights Management (IRM) is a persistent file-level technology from Microsoft. It uses permissions and authorization to help prevent sensitive information from being printed, forwarded, or copied by unauthorized people. After permission for a document or message is restricted by using this technology, the usage restrictions travel with the document or email message as part of the contents of the file. It enables you to limit the actions that users can take on files that have been downloaded from lists or libraries. IRM encrypts the downloaded files and limits the set of users and programs that are allowed to decrypt these files. IRM can also limit the rights of the users who are allowed to read files, so that they cannot take actions such as print copies of the files or copy text from them.
The key to IRM is encryption. When IRM is applied to a document, one part of a security certificate is attached to the document and the other is stored in Active Directory Rights Management Services. Microsoft Office and Office Web Apps can read this certificate and then connect back to the Information Rights provider. Once your credentials are verified, the document is then decrypted for view. That same certificate that gives you the right to view a document can also restrict how you use it.
The new Office 2013 brings document protection using Information Rights Management (IRM) services to the cloud. Information Rights Management in Cloud allows Office 365 users to get a service plan that includes IRM capabilities powered by a new document protection service also known as Windows Azure AD Rights Management (AADRM) , that is part of Office 365 Enterprise Plan 3 and Plan 4, and Academic Plan 3 and Plan 4. This capability is symmetric to the ability to assign a Windows Right Management Server (RMS Server) to an on premises SharePoint installation. Users can configure SharePoint Online to work with the service in their SharePoint Online Tenant Setting Page.
IRM Office 365 Plans:
  • Enterprise Plan (E3)
  • Enterprise Plan (E4)
  • Academic Plan (A3)
  • Academic Plan (A4)

IRM Features:

  • IRM settings can be configured on individual document libraries
  • Settings apply to all the document library content
  • IRM only protects documents in document libraries, attachments to list items – it does not protect the list items
  • New improves UI on document libraries with options to
    • Set access rights, including rights to print, run scripts to enable screen readers, or enable writing on a copy of the document (new to Office 2013)
    • Set expiration date (the date after which the document cannot be used
    • Control whether documents that do not support IRM protection can be included in the library
    • Control whether Office Web Apps can render the documents in the library (new in Office 2013)
  • Protect documents for a group
  • IRM now also supports pdf documents
  • Protected documents can be rendered in the browser ( Office Web Apps)
  • Better programmatic control (Power Shell/object model)

To activate Rights Management in the Office 365 admin center:

  • Sign up for your Office 365 account and login to the Office 365 admin center.
  • In the left pane, click Service Settings.
  • From the Service Settings page, click Rights Management.
  • Under Protect your information, click Manage.
  • Under Rights Management, click Activate.
  • When prompted Do you want to activate rights management, click Activate.

SharePoint Online supports encryption of the following file types:

  • PDF
  • The 97-2003 file formats for the following Microsoft Office programs: Word, Excel, and PowerPoint
  • The Office Open XML formats for the following Microsoft Office programs: Word, Excel, and PowerPoint
  • The XML Paper Specification (XPS) format

Apply IRM to a list or library:
Note: To apply IRM to a list or library, you must have at least the Design permission level for that list or library.

  • Go to the list or library for which you want to configure IRM.
  • On the ribbon, click the Library tab, and then click Library Settings (If you are working in a list, click the List tab, and then click List Settings).
  • Under Permissions and Management, click Information Rights Management.
  • On the Information Rights Management Settings page, select the Restrict permission to documents in this library on download check box to apply restricted permission to documents that are downloaded from this list or library.
  • Specify other settings as deemed necessary

IRM helps to protect restricted content in the following ways:

  • Helps to prevent an authorized viewer from copying, modifying, printing, faxing, or copying and pasting the content for unauthorized use
  • Helps to prevent an authorized viewer from copying the content by using the Print Screen feature in Microsoft Windows
  • Helps to prevent an unauthorized viewer from viewing the content if it is sent in e-mail after it is downloaded from the server
  • Restricts access to content to a specified period of time, after which users must confirm their credentials and download the content again
  • Helps to enforce corporate policies that govern the use and dissemination of content within your organization
  • How IRM cannot help protect content

IRM cannot protect restricted content from the following:

  • Erasure, theft, capture, or transmission by malicious programs such as Trojan horses, keystroke loggers, and certain types of spyware
  • Loss or corruption because of the actions of computer viruses
  • Manual copying or retyping of content from the display on a screen
  • Digital or film photography of content that is displayed on a screen
  • Copying through the use of third-party screen-capture programs
  • Copying of content metadata (column values) through the use of third-party screen-capture programs or copy-and-paste action

Supported Client Matrix:

App​ SharePoint Online 2013​ RMS Online
​Word, PowerPoint, Excel 2013 (windows) ​Yes ​Yes
​Word, PowerPoint, Excel 2013 RT ​Yes ​Yes
​Word, PowerPoint, Excel 2010 ​Yes (After you install the Office 365 sign-on assistant.) ​Yes
​Office for Mac 2010 ​ No ​No
​Outlook on Windows Phone 7 ​NR ​No
​Word on Windows Phone 7 ​No ​No
​Foxit PDF reader on Windows ​Yes (After you install the Office 365 sign-on assistant.) ​Yes