SharePoint – Change the order of fields in the Word Document Information Panel

Whenever you need to change the order of the columns displayed in the Document Information Panel (DIP) without having to customize the default template and Info path. Please follow the following steps to achieve this

  1. Navigate to the Document Library Settings page for your document library
  2. Click on the desired content type (for e.g. Document)
  3. Then remove all the custom columns except for “Name” and “Title” as they are the default columns (Please make a note of the columns as we will need to re-add them)
  4. Then click on the “Add from existing site or list columns” link and then select the columns in the order which you want them to appear in the Document Information Panel (DIP)
  5. Once added click on the “Column Order” link and ensure that the correct order is maintained (Do not change the order here) and click the OK button.
  6. Now try to create a document using the template and confirm that the desired column order is displayed in the Document Information Panel (DIP)

Note: This might not work in case of multi line text fields

Manage Permissions for SharePoint Designer on a Sub Site

SharePoint Designer 2013 is the tool of choice for the rapid development of SharePoint applications. ​Using SharePoint Designer, advanced users and developers alike can rapidly create SharePoint solutions in response to business needs.

When wanting to grant permission to users for using SharePoint Designer on a sub site please remember that it will require at least design permissions on the site collection.In SharePoint, only the Designers group and above (on the site collection) can open SharePoint sites in SharePoint Designer.

Overall, an user needs to be a member of one of the following groups at the site collection level to be able to use SharePoint Designer and modify SharePoint content:

  • Site Collection Administrators
  • Designers
  • Owners

SharePoint Online – The workflow could not update the item error

While using OOTB workflows with SharePoint Online you might face the below error.

The workflow could not update the item, possibly because one or more columns for the item require a different type of information.

This might occur because of the default workflow template being corrupt. The real reason is unknown though and the following steps will enable you to fix the above error.

  • Browse to the affected SharePoint site.
  • Click Site Actions, and then click Site Settings.
  • If the affected site is a sub-site instead of a top-level site, in the Site Collection Administration section, click Go to Top Level Site Settings.
  • Click Site Collection Features.
  • Deactivate the Workflow feature.
  • In SharePoint Designer, open the root of the site collection.
  • Go to Workflows.
  • Remove the Workflow in question (for example, Approval – SharePoint 2010).
  • In SharePoint, in Site Collection Features, reactivate the Workflow feature.
  • Confirm that the workflows are functioning as expected.