You receive a "Sorry, this document can’t be opened for editing" error when you try to edit a Word document in Office Web Apps

You receive a "Sorry, this document can’t be opened for editing" error when you try to edit an Office document in Office Web Apps and the primarily the reason is UPA not synced correctly with Active Directory User groups as described here. http://support.microsoft.com/kb/2908321 However, I want to bring one more aspect where editing word documents was not working in my SharePoint environment and was failing withe the same message “Sorry, this document can’t be opened for editing” and it turned out that I had disabled co-authoring on my web application which led to this behaviour. Make sure that co-authoring is enabled and you will not get this error while editing in office web apps. SPWebApplication.DisableCoauthoring = false;

Cannot add import term set in Managed Metadata term store

In SharePoint Online at times you might encounter that you cannot add or import term sets even after being a site collection administrator. Especially in the small business plans where there is no SharePoint Admin Settings and you might be wondering how to get started with adding terms to the term store. In such cases when you navigate to Site Settings—>Term Store Management you might see something as below which does not allow you to add or import anything. image Worry not the solution is simple, navigate to Site Collection Features and activate the SharePoint Server Publishing Infrastructure Feature image And head back to term store management, you should now see a new group and now you can start adding the terms. image

SharePoint Online – The workflow could not update the item error

While using OOTB workflows with SharePoint Online you might face the below error.

The workflow could not update the item, possibly because one or more columns for the item require a different type of information.

This might occur because of the default workflow template being corrupt. The real reason is unknown though and the following steps will enable you to fix the above error.

  • Browse to the affected SharePoint site.
  • Click Site Actions, and then click Site Settings.
  • If the affected site is a sub-site instead of a top-level site, in the Site Collection Administration section, click Go to Top Level Site Settings.
  • Click Site Collection Features.
  • Deactivate the Workflow feature.
  • In SharePoint Designer, open the root of the site collection.
  • Go to Workflows.
  • Remove the Workflow in question (for example, Approval – SharePoint 2010).
  • In SharePoint, in Site Collection Features, reactivate the Workflow feature.
  • Confirm that the workflows are functioning as expected.

SharePoint online improvements

The rapid growth of Office 365 among enterprises has been influential in having Microsoft improve the platform. SharePoint Online is seen as a subset of it’s on-premise counterpart, but with the improvements pouring in thick and fast are working towards filling the gap between the two. Couple of weeks back Microsoft announced improvements to the SkyDrive Pro as described here. Now, few more improvements have been announced to the SharePoint on-line platform which are been listed below

File Upload – Single file upload has been increased from 250MB to 2GB (same as on premise)
  – Applies to SkyDrive Pro and SharePoint Team site document libraries
  – Drag and Drop files or use the standard upload file dialog box
  *.exe and *.dll are now acceptable file types by default (not blocked)
   
Site Collection – No of site collections to be increased from 3000 to 10000
  – Office 365 Enterprise Plans – 10000 site collections
– Office 365 Small Business Plans – 1 site collection
– Office 365 Midsize Business Plans – 20 site collections
   
List Lookup Threshold Relationship threshold of list lookups from 8 to 12 relations
   
Recycle Bin – File Retention period increased from 30 days to 90 days
  – Applies to site, site collection and SkyDrive Pro
  – Applies to documents, lists, list items, sites and site collections

Office 365 – SkyDrive Pro Improvements

skydriveproSkyDrive Pro allows you to store your files and share them easily with co-workers and access them from your mobile devices. Your files are safely kept in the cloud with SharePoint Online or on your company’s SharePoint Server 2013 servers, depending on what your company has set up.

SkyDrive Pro lets you:

  • Store and organize your private documents and other files in a secure location in the cloud or on your company’s SharePoint servers.
  • Share files and folders with other people in your organization and give them permission to review or edit the content.
  • Synchronize files and folders in your SkyDrive Pro and other SharePoint libraries with your computer or mobile devices, so you can access your content offline.

SkyDrive Pro Improvements

  • Now each user gets 25 GB of SkyDrive Pro storage space (earlier it was 7 GB).
  • SkyDrive Pro storage can now be increased beyond the default 25 GB-up to 50 GB & 100 GB.
  • New Shared with Me view allows you to find documents others have shared with you.

SharePoint Online Improvements

  • File upload limit in SharePoint Online to 2 GB/file
  • Default recycle bin retention to 90 days (earlier it was 30 days)

UPDATED 09/09/2013  –  SharePoint Online improvements have been documented here